Owner Relations
Welcome to the Iron Orchard Operating Owner Relations page. Our team is committed to accurate information and professional, timely service. We research every inquiry and respond as promptly as we can.
Contact Owner Relations
PetroLedger administers Owner Relations on behalf of Iron Orchard Operating. We review voicemail and email regularly and promptly respond to inquiries in the order they are received.
Voicemail only
Our phone line does not take live calls. Please leave your name, a callback number, your owner number (if available), and a brief description of your inquiry.
2 to 3 business days
Please allow 2 to 3 business days for an initial response. Some inquiries require additional research. If yours does, we'll let you know and follow up with updates until it's resolved.
This page is for general information and does not change the terms of any lease, division order or agreement.
ironorchard.
Phone
918-236-2713
Attn: Owner Relations
c/o PetroLedger
5100 East Skelly Drive, Suite 405
Tulsa, OK 74135
Owner Relations Forms
Direct Deposit
To sign up for direct deposit, please contact Owner Relations and we will send you the Direct Deposit form. Return the completed form with a voided check using the instructions provided. Direct deposit changes may be verified with the owner of record before they take effect.
Change of Address
To update your address, please contact Owner Relations and we will send you the Change of Address form.
W-9
A W-9 is needed when you become a new owner or when your name, entity type or tax ID changes. Please contact Owner Relations for the form, or download the current version from the IRS.
Form 1099
Reportable owner payments are generally issued on Form 1099-MISC. Contact Owner Relations if you need a copy of your Form 1099, or review the current IRS form and instructions online.
Affidavit of Heirship
An Affidavit of Heirship may be needed when an owner has passed away and ownership must be updated. Contact Owner Relations for the form and recording requirements that apply to your situation, then return the completed affidavit with supporting documents.
Check Stub Example
If you need help reading your royalty remittance detail, request a sample check stub explanation from Owner Relations. You can also ask us to walk through a specific payment using your owner number and check or deposit date.
Forms may be returned by mail or email. For your security, we recommend mail for documents that include Social Security numbers or bank account details.
Owner Relations FAQs
Royalty Payments5 questions
When are checks issued?
Royalty payments are issued toward the end of each month. Direct deposits post around the same time.
What is the minimum check amount?
Payments are held until your balance reaches $100. Held balances stay on your account and carry forward. Once a year, balances of $10 or more are paid.
What if I do not receive my check?
Please allow 2 weeks after month end before contacting us. We will look into it and, if needed, stop payment and reissue the check.
What if my check is more than 90 days old?
Please mark it void and return it to us. We will void it and reissue payment.
How quickly will Owner Relations respond?
Please allow 2 to 3 business days for a response. Email lets you attach documents. Our phone line is voicemail only.
Forms5 questions
When will I receive my Form 1099?
Form 1099-MISC forms are typically mailed by the end of January for the prior tax year. If you have not received yours by mid-February, contact Owner Relations and we can help.
What if my Form 1099 looks incorrect?
Contact Owner Relations with your owner number and the issue. We will review the reported amounts and, if needed, issue a corrected Form 1099.
When do I need to submit a W-9?
A completed W-9 is required for new owners and whenever your legal name, entity type, or tax ID changes. Download the current form from IRS.gov or request one from Owner Relations, then submit it to PetroLedger.
What is an Affidavit of Heirship and when is it used?
An Affidavit of Heirship helps establish ownership when an owner has passed away and there was no will or probate. It must be completed by disinterested parties and recorded in the county where the property is located. Contact Owner Relations for the document requirements that apply to your situation.
How do I read my royalty check stub?
Your check stub or remittance detail shows the well or property, production month, volumes, deductions, and your net payment. If a line item is unclear, contact Owner Relations with your owner number and the check or payment date and we will walk through it with you.
Ownership Changes4 questions
I bought or sold an interest. What do I send?
- A recorded conveyance in the county where the property is located
- A completed W-9 for the new owner(s)
What do I provide if an owner has passed away?
Ownership transfers follow Texas law, and we recommend a legal professional for probate questions.
If there was a Will and probate occurred
- Death Certificate
- Last Will and Testament, recorded in the county
- Order Admitting Will to Probate, recorded in the county
- Letters Testamentary (a recorded copy is generally acceptable)
- A completed W-9 for the new owner(s)
If there was no Will and no probate
- Death Certificate
- Two Affidavits of Death and Heirship from two disinterested parties, both recorded in the county
- A completed W-9 for the new owner(s)
For an Estate to be paid during probate
- Death Certificate
- Letters Testamentary or Letters of Administration
- A completed W-9 for the Estate, including the Estate TIN
If the owner held a Life Estate
- Death Certificate
- A completed W-9 for each Remainderman
What if I have a name change?
Please send the applicable document: Marriage Certificate, Divorce Decree or court order.
How long does it take to process an ownership change?
Please allow approximately 30 to 60 days for us to review your documents. Generally speaking, accounts are held in suspense pending review of transfer documents. Once approved, we will update the owner record and any changes apply to the next payment cycle. We may request additional documentation during review.
Owners and heirs are responsible for recording fees. Please contact the applicable county for fee information.